Old procedure (L.4009/2011)
Candidates
In order to register, candidate Faculty members need to provide their personal information, by creating an account here.
For their authentication they will need to upload a copy of their Identification Card or passport. Male candidates also need to provide a signed solemn affirmation (Act 1599/1985) by which they affirm having fulfilled their military obligations or having been legally exempted from such duties, prior to the publication of the Rectorate’s Nomination Act. They will also sign and upload a form that will have been provided by the system. Note that for the certification of the profile from the Helpdesk is required at least one working day is required.
In order to submit a candidacy, candidates need to upload their CV, copies of their degrees and study titles, as well as their scientific publications, analytical memorandum included. They will also be able to refer to work of theirs that is not possible or easy to upload electronically, such as scale models. A profile will be therefore created, enabling them to submit their candidacy for any position they are interested in. Note that the documents submitted for the profile certification will not be transferred to the submitted candidacy.
The committee is obliged to require a written evaluation of every candidate from two foreign professors or researchers who belong to the external member registry (or from two domestic professors or researchers who belong to the external member registry, if that is not possible) and from two professors or researchers indicated by the candidate himself/herself, who necessarily belong to the Institution’s registries.
The committee elects the most appropriate candidate as well as a runner-up. A specially substantiated record is kept regarding the election, which is forwarded to the Rector for examination of legality. The nomination takes place within two months, by act of the Rector.
The candidate will be able to withdraw his candidacy for the specific position until the day before the meeting of the committee for the election.
Yes, every candidate can sign in his/her account and through the “Search Positions” Tab, manifest interest in positions of specific Institutions/Departments or/and specific disciplines. In this way, once a position matching his/her criteria has been found, he/she will receive a notification from the information system in the e-mail account he/she specified when registering.
Professors / Researchers
Yes, for the compilation of the General Registry of the Information System, domestic full and associate professors of Higher Educational Institutions will necessarily have to register in the system. Internal and external Registry members will be selected from the General Registry.
They are selected by the seven-member evaluation committee after the term of submission of candidacies has ended. The evaluators are foreign professors or researchers of the external member registry (or domestic professors or researchers who belong to the external member registry, if that is not possible).
The members of the election committee are selected from the internal and external member registries, which have been compiled by the Deanship according to discipline, approved by the Senate and are updated every two years. At least three of the members must come from the external member registry, while at least one external member must come from an equivalent foreign Higher Education Institution. The rest of the members may either come from the internal or the external member registry. External and internal members are substituted by equal number of external and internal members.
Institutions' Administrators
No. The Administrator will simply have to follow the authentication procedure first. After the authentication procedure is complete, the application gives the Administrator the opportunity to create new users’ accounts, for users who will assist his/her work.
Internal and external member Registries are organised by the Deanship, approved by the Senate, and updated every two years.
Internal member Registries are composed of Professors and Associates of the respective Faculty and Institution. The external member Registries are composed of Professors of other domestic Higher Institutions and equivalent foreign ones, as well as of same rank researchers of both domestic and foreign research Institutions.
Internal and external Registry members will be included in the Information System by the Institution’s Administrator, once they have been located in the General Registry. For the compilation of the General Registry, it is mandatory for first rank professors and associate professors of domestic Institutions to register in the Information System. It is also possible for first rank professors and associate professors of equivalent foreign Higher Institutions to register, as well as for same rank domestic or foreign researchers.
The Institution’s Administrator is the authorized administrative employee who has to upload in the system all the information and relevant administrative decisions, ranging from the announcement of a position to the nomination of a Faculty member. An Administrator’s responsibilities are analytically presented here.
New procedure (L.4405/2016)
Candidates
A candidacy can be withdrawn by the candidate until the Submission End Date. After this date, the candidate is not able to withdraw the candidacy using the System and he/she has to contact Helpdesk. The candidate will be able to withdraw his candidacy for the specific position until the day before Electors convocation date.
Yes, every candidate can sign in his/her account and through the “User Interests” Tab, manifest interest in positions of specific Institutions/Departments or/and specific subject areas. In this way, once a position matching his/her criteria has been found, he/she will receive a notification from the information system in the e-mail account he/she specified when registering.
Professors / Researchers
The Electors are selected from the internal and external member registries of the Department. The regular and the substitute members of the electing committee for election or promotion of professors and Lecturers and for renewal and establishment of tenured assistant professors are selected by a fully justified in terms of discipline and research output special assembly of the Department. Afterwards, the Electors convocation follows for the decision to form the evaluation committee. Using the information system, the Professor/Researcher can see the positions for which he/she is a member of the electing or the evaluation committee.
Internal and external members of Registries will be selected from the General Registry of the Information System. To constitute the General Registry, domestic full, associate and assistant Professors of Higher Educational Institutions must necessarily register in the Information System. It is also possible for full, associate and assistant Professors of equivalent foreign Higher Institutions as well as researchers of both domestic and foreign research institutions to register. Professors and researchers that had already created an account in the old APELLA system can log in to the new system without the need to register again.
Institutions' Administrators
The Departments compile, after the Assembly’s decision, a Registry of Internal Members and a Registry of External Members, choosing the members from the General Registry of the System. The Registry of Internal Members includes full, associate and assistant domestic professors that serve in each Department. The Registry of External Members includes full, associate and assistant domestic or foreign professors that serve in other Departments of the Institution or in other domestic or foreign Higher Educational Institutions, as well as corresponding ranks of researchers in domestic or foreign Research Institutes that cover all the disciplines of the Department. The aforementioned Registries are updated without time limitation by the Senate’s decision, after the Deanship’s consultation and the suggestion of the Departments’ Assemblies. The form and update of the internal and external registries are uploaded to the information system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat or of the Institution.
No. The Administrator is responsible for granting access to beneficiaries and coordinates the use of the information system at the level of the institution. The Institution Administrator’s responsibilities are analytically presented here.