Responsibilities of Institution's Administrator

The Institution’s Administrator will have to enter in the system the number of the Government Gazette (FEK) issue where the position was announced.

The members of the committee for professors’ election and promotion are selected from internal and external member registries. Once prepositions have been made by the assemblies of the departments, the Deanship organizes the aforementioned registries by discipline, and submits them to the Senate for approval. The Institution’s Administrator is then to upload the specific acts to the Information System.

The Institution’s Administrator has to upload the decision to form a seven-member committee (with substitute members), along with the unique code of every member in the electronic registry. The Institution’s Administrator has to use the electronic registry in order to select the professors/researchers who constitute the election or promotion committee, and insert them into the information system. The selection will be made easier since the Institution’ Administrator will be able to see all the other committees the candidate is a member of at the time of the selection.

The special seven-member committee has to appoint two evaluators and ask them to provide a written evaluation for each candidate. The Institution’s Administrator is entrusted with uploading the date of the committee’s session regarding the designation of the evaluators, as well as the proceedings. If the evaluators are not foreign professors/researchers from the external member registry, substantiation of the special reasons for which they are not, must be provided.

The Institution’s Administrator will also enter into the system the committee’s appeal to the evaluators regarding written evaluation. Moreover, he/she will upload the propositions of the professors/researchers indicated by the candidates. These professors/researchers must necessarily belong to the registries of the Institution.

He will also insert the dean’s call for convocation of the committee, as well as the date of the meeting for the election.

Following consultation and evaluation of all the candidates, the members of the committee vote and elect the candidate who is most appropriately qualified to occupy the announced position. In a distinct vote they elect a runner-up for the same position. The aforementioned procedure is recorded, and the Institution’s Administrator is then to upload the proceedings in the information system.

The election or promotion proceedings are forwarded to the rector by the dean, in order for him/her to conduct an examination of legality and proceed accordingly with the candidate’s nomination. The Institution’s Administrator must insert the covering document to the information system.

Examination of legality by the rector either results in having the nomination act of the elected candidate issued, or in referring the file back to the respective Faculty, to have the procedure repeated. Therefore, either the nomination act or the rector’s decision to have the election file revoked, is uploaded in the information system by the Institution’s Administrator.

Nomination is complete once the nomination act of the rector is published in the Government Gazette by the Ministry of Education and Religious Affairs. The act in question is uploaded in the information system by the Institution’s Administrator.

The Institution may have any administrative decision uploaded in the system, if considered necessary. 

The authorized by the Institution’s Administrator administrative employee of the Department’s Secreteriat will have to enter in the system the number of the Government Gazette (FEK) issue where the position was announced.

The Electors are selected from internal and external member registries. The form and update of the internal and external registries are uploaded to the information system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat or of the Institution.

The regular and substitutional Electors for election or promotion of professors and Lecturers and for renewal and establishment of tenured assistant professors, are selected by a fully justified in terms of discipline and research output special assembly of the Department. The aforementioned act, as well as all the administrative acts that concern the form of the electing committee are uploaded to the electronic system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat or of the Institution.

The form of the electing committee, as imprinted at the decision of the special assembly of the Department is shown at the information system with the responsibility of the administrative employee of the Department’s Secreteriat.

The electors’ convocation date to form evaluation committee and the corresponding decision are uploaded to the information system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat.

The evaluation committee proposal or the memorandum are uploaded to the information system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat.
The electors’ convocation date for the election or promotion of professors and Lecturers and for renewal and establishment of tenured assistant professors are uploaded to the information system without delay, with the responsibility of the administrative employee of the Department’s Secreteriat.

The nomination proceeding of the election/promotion/establishment is forwarded from the dean to the rector for the legality control that is followed by the necessary acts for the appointment of the candidate. The authorized administrative employee of the Department’s Secreteriat has to upload to the information system the nomination proceedings and the proceedings cover letter. The aforementioned document is shared with the candidates and the Department members, with the responsibility of the administrative employee of the Department’s Secreteriat.

Examination of legality by the rector either results in having the nomination act of the elected candidate issued, or in referring the file back to the respective Faculty, to have the procedure repeated. Therefore, either the nomination act or the rector’s decision to have the election file revoked, is uploaded in the information system with the responsibility of the administrative employee of the Department’s Secreteriat.

The Institution may have any administrative decision uploaded in the system, if considered necessary.